Wednesday, January 16, 2002

 

 

Present:  Pam Halsan (Chair), Rudy Jones, Karen Wiggins, Kay Boyles, Jeanne Hansen

               Nancy Brown, Pat Thorpe, Sally Hyde, Staser Holcomb and Vern Chase

               

 

1.                  The meeting was called to order at 7:36 a.m.

 

2.                  Minutes.  The Minutes of the December 19th board meeting were reviewed, and President Pam Halsan, called for corrections.  There was a discussion about the style of the meeting notes.  Pat Thorpe moved that the minutes include a little more discussion.  Rudy Jones said that the minutes should be as simple as possible – only the necessary information.  Pam wanted to correct the minutes under item 6a, from “Community Service” to “Club Service”.  Pat Thorpe moved to correct the minutes by changing item 5, Membership, last sentence from “Director Hyde” to “Pat Thorpe”.  The motion to approve the minutes as amended was seconded and the motion carried

 

3.                  Attendance Report.  Secretary Vern Chase reported that our attendance continues to be satisfactory.  He presented a new Clubmate report that shows specific meeting attendance by our members and several other helpful attendance guidelines.

 

4.                  Treasurer’s Report.   Treasurer Nancy Brown reported the Club Accounts – Income & Expenditure:  Comparison to Budget to December 2001 and our balance sheet. 

 

Membership.  Pat Thorpe reported that our special membership recruiting luncheon plans are now formulated and the invitations are being distributed.  Our February 19th luncheon featuring Stephen H. Dunphy, from The Newsletter column of the Seattle Times - Business Section should be a good draw.  She asked for help.  Pat Thorpe moved the approval of prospective members Janice Freeman and Judith Works.  It was seconded by Staser Holcomb and it carried.  The names were referred for classification and orientation.

 

5.                  Service Directors:

 

a.      Club Service.  Attendance at the dinner and movie was good.  More will be planned.

 

b.      Community Service.  Steve Waterman will allocate part of his budget for two more

Homeless Youths meals.  The $605 collected for New York has been redirected to Rotary First Harvest.  Karen Wiggins requested money for the YWCA Pathways for Women.  Steve Waterman moved approval for a $100 allocation, Staser Holcomb seconded and it carried.

 

c.      Vocational Service.  Rudy Jones reported that the many arrangements for the Career Fair to be held February 1 and March 1 at the middle schools was progressing nicely.

 

d.   International Service.  Kay Boyles read an urgent letter from RI requesting funds to be sent to Afghanistan.  Kay Boyles moved that we take the $850 now budgeted for the GSE (Group Study Exchange) project and the $250 budgeted for International Service projects and send those to RI for this critical needed.  Sally Hyde seconded the motion and it carried.  Sally Hyde reported that the GSE team from Istanbul, Turkey is due in the district April 1st and we should see them April 21st for week.  They will be our April 23rd program.  Housing must be arranged among our members.

 

6.                  Waterfront Festival.  Brent Hunter was out of town.  Pat Thorpe reported that the special committee had met.  Pat Thorpe moved that on the recommendation of our consultant we charge a cover charge for the Beer Garden with the exact amount to be determined by the Waterfront Festival Committee.  It was seconded by Karen Wiggins and carried. There was discussion about the use of the Laidlaw bus and the related expense.  Rudy Jones moved that we continue to use Laidlaw at a price of $5000.  It was seconded by Sally Hyde and discussion followed.  Staser Holcomb suggested in a friendly amendment we retain Laidlaw at no more than $2500.  Rudy seconded the amendment. The motion on the amendment failed.  The original motion failed.  Pat Thorpe moved that the Waterfront Festival chair come up with an alternative proposal for the transportation needs of the Waterfront Festival.  It was seconded by Sally Hyde.  It carried.  The Thursday night event was discussed and Pat Thorpe moved that the board approve the Thursday night function provided that the cost is no more than $250.  Karen Wiggins seconded the motion.  The motion carried.  Pat moved that we keep the gate/admission at $1.00.  It died for lack of a second.  Sally Hyde moved to raise the gate to $2.00 based on the recommendation of the consultant.  It was seconded by Rudy.  During the discussion it was suggested that the Taste of Edmonds might raise their gate to $2.00 – but it was not yet set.  The motion failed.

 

7.                  Foundation.  Kay Boyles advised that the club has recognition points of $4000+ which means that we have four Paul Harris fellowships available to non-Rotarian community workers that need to be honored.  There will be a notice in the Backwash asking for suggestions on those to be selected.  It takes at least 30 days to go through the recognition process that involves working with Rotary International.

 

8.                  New business. 

 

Auction.  Jeanne Hansen reported on the progress of the Auction that will be held on April 13th.  There will not be a professional auctioneer though the committee is looking for good amateurs.  It will be held in the Plaza Room above the Library.  The goal is to raise about $15,000.  Printed invitations are being prepared with the theme “Dollars for Scholars.”  Pat moved that the board approve the allocation of $1030 as the budget for the auction.  Sally Hyde seconded and it carried.

 

           The meeting adjourned at 9:25 a.m.

 

           Recorded by

           Vernon W. Chase, Secretary

                        Next Board Meeting:  Wednesday, February 20th  at 7:30 a.m.                    Return to Index