Present: Vern Chase (President), Sharon Peterson, Elizabeth Crouch, Warren Bradbury, Kirk Greiner, Pam Halsan, Don Henderson, Alex Hopkins, Mike Kealy, Carol Kinney, Joan Longstaff, Mike Meeks, Sherry Ramm, Meena Swenson, Pat Thorpe, Larry Throndsen and Bill Toskey.
1. The meeting was called to order at 7:30am by President Vern Chase.
2. Secretary Report. Sharon – Approval of the minutes of September 17, 2003 meeting sent to board members via e-mail. Approval Moved by Joan Longstaff and seconded by Sherry Ramm. Approved.
3. Treasurer’s Report. Mike - Submitted a four (4) page written report for the months of July through September 2003 as follows: Profit and Loss Budget vs. Actual, A/R Aging Summary and a Balance Sheet. Sharon moved to approve the Treasurer’s Report, seconded by Mike Kealy. Approved.
4. Centennial Project Trinity Project Update. Bill Tosky – There has been no opposition to the project at this time, we are still awaiting approval by the city of Lynnwood. Once approved it will take approximately 3 to 4weeks to approve a contractor. We will need to redo the budget at that time. The committee is leaning toward our club handling the landscaping portion of the project. This will be a 15year commitment with ongoing repairs and maintenance.
5. Club Bylaws Committee. Kirk – Update on the Foundation Bylaws. At the September 2, 2003 club meeting the Approval of the New Bylaws were tabled. Kirk spoke with Doug Purcell regarding separate Board and the purpose for 501C3 tax deduction donations. We will vote on the amended bylaws October 28,2003.
6. COMMITTEE REPORTS: a. Waterfront. Pat – The committee voted to take on the salaried duties that Craig Cook has handled in the past. They would like Craig to handle the sponsor procurement, entertainment and add on activities such as the Carnival.
b. Club Service. Pam – The need for ordering new club shirts for new members.
c. Community Service. Alex – Thank you to Warren for his help. Alex requested checks for Service organizations such as Clothes for Kids. The shopping spree will be the 6th of December. Do to a conflict with the auctioneer, the auction is scheduled for the 1st Saturday of March 2004. Auction funds to Foundation for scholarships.
d. International Service. Sherry – The international committee approved 6 of the Fiji scholarship applicants. She will request a check from Mike Meeks for the Fiji advanced education program. Sherry advised the Lake City Rotary Club gave support to the Kenya Water Project in the amount of $1000.00. Meena, Carol and Sherry will be going to Thailand. There is an oven work party this Saturday at Carol’s house. Sherry brought up the club weekly meeting lunch choice. She has checked with other caterers that would give our club a balanced meal. Discussion followed and it was decided to check further with our members.
e. Vocational Service. Mike Kealy – The Edmonds Chamber has dropped the employee of the quarter program. We will abandon the program also. f. f. Membership. Joan – Thank you to Don for attending the District Assembly in her place. Membership meeting are held at Joan’s office the 1st Thursday of the month. Joan moved to accept on line meetings as a makeup. Alex seconded. Approved. John Richardson has requested a leave of absence. Elizabeth moved to approve his leave of absence and Alex seconded. Motion was tabled until Joan has a chance to talk to him.
g. Foundation. Elizabeth – A nominating committee has been picked as follows: Elizabeth Crouch, Vern Chase, Pat Shields, Brent Hagen and Karen Wiggins.
10. NEW BUSINESS:
a. Don Henderson requested funds for the repair of our audio (sound system). The board approved as long as it was under $50.00.
b. Vern talked about the refurbishing of the road signs. He is working with David Niven of the Day Breakers. We will need volunteers to help with this project.
c. John Richardson has requested a leave of absence. Elizabeth moved to approve his leave of absence and Alex seconded. Motion was tabled until Joan has a chance to talk to him.
11.OLD BUSINESS – none
12.Meeting adjourned at 9:05a.m.
Recorded by Sharon Peterson, Secretary