The meeting was called to order by the President Sally Hyde, at 7:33 a.m. in the Board Room of the  Port of Edmonds.

Board  members present were:  Sally Hyde, Vern Chase, Bill Moran, Brent Hagen, Rudy Jones, Elizabeth Crouch, Carl Swenson, Karen Wiggins, Mike Meeks, Pam Halsan, and Warren Bradbury sitting in for Alex Hopkins.

Others present were: Bea Clark, the assistant to the 5030 Governor and club member Janice Freeman.

SECRETARY REPORT;  since the previous meeting minutes had been e-mailed the secretary covered the highlights of the minutes.  An amendment was made to the minutes "$500 is approved for a donation to Dr. Luther toward the total of $l,300 + for his air fare.  Amendment was approved. The minutes as amended were then approved.

Secretary Bill then read an e-mail received from Roger Morse, District Secretary, regarding the recent amendments to the Rotary By-Laws on membership, attendance, and make ups.

TREASURER'S REPORT:  Brent Hagen  stated "We're solvent."

Pres. Sally inquired about whether we have a tracking of donations for Polio Plus.  Response "Yes"

Further Brent reported as follows:     Total Assets:  $99,584.11

                                                      Memorials      $ 3,845.00

                                                      Crime Watch   $7,987.07

                                                       Career Fair     $2,729.83

Our income and expenses broke even for the month of October.  All line items are ok.  Of our fund-raiser account, we have spent $2,600.  There is a written request yet to come for $500 for the Drs airfare as previously approved. The Peru Club budget was raised to $1,750.  Foundation donations are being matched for new members first $50.  Bill moved Joan seconded that the club match Polio donations from members up to the $500.  Seconded by Vern.  Motions approved.

Karen questioned the $80,000 shown on the Treasurer's report for the waterfront festival.  Brent stated that there is no breakdown on that amount as yet.

SERVICE CHAIRS:

CLUB SERVICE;   ELIZABETH CROUCH

Elizabeth expressed appreciation to Pam Halsan for all her efforts for the club. Elizabeth announced that Greg Mummy has volunteered his home for a Xmas Party--a potluck open to all.  Greg's wife requested ideas for the entertainment.  The tentative date was decided to be Tuesday, December 17.

COMMUNITY SERVICE;  Warren Bradbury for Alex Hopkins

The auction was pretty well covered at our recent meeting by Alex.  The food will be STEAK AND LOBSTER.  Larry Throndson is to be in charge of procurement of auction items collected by our members.  Rudy volunteered to assist Larry.

INTERNATIONAL SERVICE;  CARL SWENSON

Sullana-Piura Club in Northern Peru has received signed paperwork from their government.  Carl will send in paperwork to our District for their donation to this project.

Costs are then borne by that exchange students parents and the home club.

Polio Plus--We should encourage our chairperson to promote contributions to this program. We need to keep Polio Plus donations and Foundation donations separate.  We have not heard about the donations from the golf tournament.  Sally said she donated $150 to Polio Plus in her father's name. 

Danyo should be arranging for the iron lung to be displayed at the  Waterfront Festival.  It should be manned by our members to explain the program to festival visitors.  Elizabeth wants to prepare visuals to accompany the display.

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Discussion followed regarding our donations both for Polio Plus as well as scholarships.  It was moved by____________________ that we set a donation goal of $100 per member for Polio Plus. Seconded by Elizabeth.  Motion passed.

WATERFRONT FESTIVAL:  KAREN WIGGINS

Karen reported that we have the following committments for Sponsors as follows:

                              Lowes  $7,500       SeaView Chev.   $2,500        Bartel Drug  will make in-kind contributions (?????)       Firius Radio  $2,500

                              Miller/Wine  $5,000      Walgreens   $1,000       Seattle Boat   $1,000

The Port and the Yacht Club would like to get involved this year.  Vern went to the Fish Expo and found several things we could utilize. Karen reported that the PORT is concerned about people attending the carnival and then walking "in the street' down to the festival.".  Some suggestions were made to

alleviate this problem:  Such as using the Explorer Scouts for traffic Control.  Also, we need to do something about helping keep the Harbor Square area clean. Chris called Karen and the PORT would like to have a contract this year for our use of the Port facilities. Karen is planning to shift the location of the beer garden and the music stage this year.  We will be able to move the fence all the way to the board walk this year.

MEMBERSHIP:  JOAN LONGSTAFF

Members met Thursday after our meeting at 5 p.m. at her office.   Christie proposed two new membership applications:   Chevy Chase  and Michael Birt.  

Joan moved and Vern seconded that we approve these two applications.  Motion passed.  Joan suggested that action on these two applicants be posted at the next meeting.
 

Joan moved that the one hour membership meeting each month be a make up for those attending..  Vern seconded.  Ruby moved that this be referred to a committee for  consideration in that this could get to be an involved process which the board should keep control of.  It was agreed that this be the way to handle this question.

Joan requested that the membership attendance report be posted at each meeting.

Pam  stated that she has been in touch with Mary Cole.

Pam moved that the meeting be extended another 15 minutes.  Seconded by Carl.   Motion passed.

Rudy Jones reported on the 501C3 project. We need a registered agent for this project.  Doug Purcel is working on this effort.  Joan moved Elizabeth seconded that Brent Hagen be our registered agent as required by the 501C3.  Motion passed.

Carl Swenson then spoke on the fees we required for new members.  He proposed that our fee for initiation is too high.  He moved that we reduce the fee to $75. Joan seconded.  Pres. Sally requested that the amount be $50 instead.  This was agreed upon   by Carl  and Joan who made the original..

The motion to amend the amount was passed.

No other new business was introduced.

The meeting adjourned at 9:23 a.m. 

Bill Moran,  Secretary                                                    Return to Index