ROTARY CLUB OF EDMONDS
Approved Minutes of the Board of Directors Meeting
November 4, 2009
Board Present: Vern Chase, Pam Halsan, Sophie Hamilton, Don Henderson, Carol Kinney, Pam LeMay, Joel Phillipps, Doug Purcell, Pat Thorpe, and Jim Welsh
Board Absent: Meenakshi Tomar and Frank
Yamamoto Guests: Brian Larman
The meeting was called to order at 7:30am by
President Carol who noted that a quorum was present. Brian was welcomed.
Secretary’s Report: Pam L. thanked Pat
Thorpe for taking the October minutes. The October 7 minutes were approved as
corrected: Bill Wallace resigned from the club the end of June 2009 and there
are currently 45 club members. Additionally, Meenakshi was misspelled in
Membership report.
Treasurer’s Report: Joel reported the following November balances:
Crime Watch $ 11,136 General Fund $3,817
Money Market $ 81,878 Waterfront Festival 398
12month CD $35,188
It was M/S/P that $35,000 be move to a 6 month CD. Joel thanked Kirk for help in the purchase of the new club laptop computer. Joel will be sending out dues reminders.
Action Items
Joel will move $35,000 into 6 month CD.
Carry-over: Joel will send annual
and quarterly dues reminders to members who are not in current paid status.
Joel and Pauline will report back to board regarding Finance Committee’s
recommendation at the October Board Meeting to transfer approximately $100,000
from the club treasury to the Club Foundation.
President’s Report: No report.
Action Item
Carry-over: Doug will obtain demographics from Fair Rewards and share with Elizabeth.
Vice-President’s Report: No report.
Sergeant at Arms: Sophie reported that the Holiday party will be on December 16th at Libby’s---more details to follow.
Action Item
Sophie and the Holiday Party Committee will provide additional information.
Directors’ Reports:
Membership – Bill Larman reported on behalf of Meenakshi. He indicated that a Mentor Checklist has been developed. The Board asked the Membership Committee to standardize criteria for “Honorary Members;” to consider a possible “Friends of the Edmonds Rotary” category; to follow-up with guests and members who have brought guests; and after reviewing the attendance of current members, to make recommendations as to how to handle those with attendance that does not meet Rotary’s standards.
Action Items
Meenakshi will report at the December meeting regarding the committee’s recommendations on the above membership and attendance issues. Carol and Kathy will contact Larry re club involvement.
Carry-over: Meenakshi to review
current “Honorary Member” status.
Service Projects – Jim reported that his committee has approved and the Board M/S/P the following expenditures: $977.54 for the Rabuor HIV Aids Health Initiative and $3954 for the Pure Water for the World project. Additionally, $3175 for tree removal at Trinity Place---M/S/P that partial payment could be made out of the Service Projects discretionary funds. Jim also reported that about $2000 will be spent on the cemetery sign. He will use the information from the 211 Edmonds Community Needs Assessment to identify local agencies that might need our club assistance.
Action Items
Presentations regarding the Service Projects will be scheduled for club meetings. A photo op will be held at the cemetery when the sign is installed---Bill Moran will be invited to participate. Jim will report on findings based upon the 211 needs assessment for Edmonds.
Carry-over: Carol and Bill will speak with Larry about paperwork needed for the Trinity Place garage project. Don and Janice will continue to explore a possible project on the fishing pier.
RI Foundation – Pat reported that $1320
was collected for Polio Plus at the club’s Halloween party. She will make a
report to each club member as to his/her Paul Harris status.
Action Item
Pat will provide members with their Paul
Harris status.
RCE Foundation – No report.
Public Relations – Vern reported that the committee will meet after next week’s club meeting. They are pursuing a $2000 grant from the City of Edmonds’ Arts Commission and Parks/Recreation and Cultural Services Department.
Action Item
Vern will complete grant application.
Administration – Pam H. reported that she has speakers through January 2010. There will be no meeting on December 29th. She will continue to provide opportunities to promote the Portland District Conference which will be held May 14-16, 2010. She will also check with Staser about the Service Club sign.
Action Item
Carry-over: Pam will check with Staser about the Rotary decal on the Service Club sign.
Fund Raising – No report from Frank,
however, Vern and Carol reported on their work negotiating with the Edmonds
Center for the Arts for use of the lobby during the February 21st
performance for a wine tasting fund raiser. Questions were raised about the
event’s budget. Doug reported that he continues to meet with the Port on the
Waterfront Festival (WFF) contract. The contract will come before the Board
for final approval.
Action Item
The Wine Tasting Fund Raising Committee will continue their work and provide details---especially a budget---at the December Board meeting.
Carry-over: If the raffle is approved by the club members, Doug will complete the gambling application. Doug is working on a contract with the Port for the Waterfront Festival.
Old Business: Carol thanked the Nominating Committee for their hard work. Don reported the following 2010-2011 slate:
President Don Henderson
Past President Carol Kinney
President Elect Libby Freese
Vice President Kirk Greiner
Secretary Pam LeMay
Treasurer Diane Buckshnis
Sergeant at Arms Jim Hodges
Club Administrator Sophie Hamilton
Service Projects Jim Welsh
Membership Meenakshi Tomar
Public Relations Georgene Jones
RI Foundation Pat Thorpe
Fund Raising Matt Smith
Action Items
Carol read the slate at the November 3rd
club meeting and will continue to read the slate and have election according
to the club bylaws.
The meeting adjourned at 9:05am.
Next board meeting will be on December 2,
2009 at 7:30am in the Port of Edmonds Commissioners’ Room. Any director
unable to attend is requested to send a report to Carol.
Respectfully submitted, Pam LeMay