Rotary Club of Edmonds

PO Box 115

Edmonds, WA 98020

Minutes of the Board of Directors meeting of February 16, 2005.

Meeting was called to order at 7:30 am by President Elizabeth Crouch.

In attendance were Elizabeth Crouch, Mike Kealy, Vern Chase, Mike Meeks, Don Henderson, Larry Throndsen, Rod Norman, Kathy Dahlstrom, Carol Kinney, Karen Wiggins, Pat Thorpe, and Pam Halsan

The minutes from the 01/19/2005 meeting were approved.

Vocational Service: 

The Board expressed their appreciation to Kathy for successfully organizing our participation in the Middle School Career Fair.

The Annual Picnic is scheduled for August 9, 2005.  City Park is reserved.

Business Exchange is scheduled for 03/22/2005.

International Service:

Speakers for this month were all International and Carol felt that the programs were well received.  The Board commended her for the excellent programs.

Community Service:

Pat & Rod are continuing work on the formation of the Guardian ad litem scholarship program. They are looking for another word rather than Scholarship.

Club Service:

No report.

Membership:

Sophie Hamilton was proposed by Karen Wiggins.  She was approved unanimously.  Elizabeth reported that the Membership activity in District 5030 should be higher from now on.

Waterfront Festival:

Vern and Karen approached the Port regarding contribution to the Waterfront Festival.  They were turned down in a very definitive way.  It was discussed as to whether it was a feasible alternative to move it up to the playfield area where the Taste of Edmonds is held. 

The issue of relative importance profit  from the festival versus the comradery, the Community value and pride in accomplishment for the Club was discussed.  It was also discussed whether a different time of year would be better than the traditional date. 

Vern moved that we adopt a Mission Statement to read “The Mission of the Edmonds Rotary Waterfront Festival is to provide to the community an entertaining and high quality, marine-oriented family festival that builds awareness of the Rotary Club of Edmonds and its many local and international service projects and to generate funds to support those projects.”  Rod seconded.  The motion was approved unanimously.

Pat Thorpe mentioned that you need to sell the Port on being a sponsor, not tell them that they have to reimburse for your expenses. Reimbursement is not politically possible.

The two year contract was discussed for the Waterfront Festival.  Details as to responsibilities for parking and traffic control for Harbor Square was discussed.

Vern moved that the contract be approved with the elimination of any Harbor Square parking monitoring.  It was decided to table the vote until we actually see a copy of the contract, which we haven’t actually been given yet although Vern has seen a copy.

It was suggested by Pat Thorpe that we put a opportunity to volunteer on the website.

Lack of parking was discussed as a very negative factor.  It was discussed that we need to sell the potential parking venues on the possibility of partnering with us to create a win-win situation.

Karen moved that each member be required to cover four shifts of four hours by personal representation or substitute volunteers or pay $50 per shift.  It passed unanimously.

Old Business:

The weather station is still up in the air as to design and date of construction, but the design is moving forward.

New Business:

Meeting was adjourned at 9:02am.