BOARD OF DIRECTORS MEETING NOTES

Wednesday, March 20, 2002

 

 

Present:  Pam Halsan (Chair), Elizabeth Crouch, Rudy Jones, David Stires, Sally Hyde

               Nancy Brown, Karen Wiggins, Brent Hunter, Bill Moran and Vern Chase

               

 

1.                  The meeting was called to order at 7:30 a.m.

 

2.                  Yacht Club Situation.  Pam, with the help of District Governor Bob Wilson,  other members and port area contacts has sent the Yacht Club a letter with suggestions for a long term contract and mediation if necessary.  Pam will get back to the board as soon as new information is available. Sally composed the response document, asking EYC to suggest three impartial mediators;  we select one of them.

 

3.                  Minutes.  The minutes of the February 16th meeting were approved with corrections  to delete the last sentence in item 3, Janitorial Issues with EYC and change the Money Market account in item 6, Treasurers’ Report, to “$10,205” and item 8 b, last sentence change to “Dick Cole will be asked to check on the status of our 501 (c) (3) registration.”  Elizabeth moved approval and Nancy seconded the motion.

 

4.                  Secretary’s Report.  Vern introduced additional attendance reports from Clubmate.  Pam asked that attendance records for this Rotary year for each member be available at the next meeting.  George Smith has requested a Leave of Absence for one year.  The board approved the request. Pam will send him a letter authorizing his new status.

 

5.                  Treasurer’s Report.   Nancy distributed the Balance Sheet for the period ending February 28, 2002 which showed that we have $2,691in the main bank account – which will be enough to meet our usual anticipated expenses.  We are also receiving checks for the Waterfront Festival which are being kept separate.

 

6.                  Membership.  Pat Thorpe was ill however Vern gave the report that Michael Kealy, sponsored by Carl Swenson, Shari Ramm, sponsored by Joan Longstaff, and Steve Cupples, sponsored by Scott Akers were prospective members.  Vern moved their approval and Nancy seconded the motion.  Their proposed member cards will be posted and their sponsors will be notified.  Carl Swenson has agreed to take over the indoctrination of prospective members from George Smith.

 

7.                  Service Directors:

 

a.      Club Service.  Sally reported that the annual club retreat is set for April 20th in the Port Townsend area.  Elizabeth will help with the retreat.  Katie will host the next fireside.

 

b.     Community Service.  The club will help with the Easter Egg hunt at Edmonds City Park on March 30th, collecting food donations for the Edmonds Food Bank.  The prevention project at College Park Elementary was referred to Steve Waterman, service director.

 

c.   Vocational Service.  Rudy Jones reported that the Career Day for the district’s middle school students will wrap up in April.  We have received a request for $500 from the high school program for food for their “career fair” – Life Futures.  No action was taken. A $500 check for Career Fair was received from the Lynnwood Rotary, for a balance of $2700 in the Career Fair account.  Mark Madison, from ESD #15 will attend a lunch soon to thank us for supporting Career Fair.

 

d.   International Service.  Scott was absent – but Elizabeth did indicate that she will be the liaison with Lynnwood Rotary on their developing international projects, such as Teachers Without Borders.

 

8.                  Waterfront Festival.  Brent Hunter gave an extensive update on Waterfront Festival developments.  Items for consideration were:  (1) The new gate fee of $2 per person with children 12 and under free. (2) A new gate fee to the Beer Garden, when there is live entertainment, of $2 per person.  (3) Traffic, use one lot only at the old Edmonds-Woodway High School with a downtown circulator bus. (4) Volunteers, four shifts per member, $50 per shift if unable to sign-up, okay to send a substitute and $100 per shift fine for failure to show. Students from Puget Sound Christian College may be available to help. (5) Gates, the main gate is moving to the midpoint of the site with bus drops there and turn a rounds on the street by the main gate.  (6) Security, all staff (including Rotarians) to wear bold I.D. badges – Pacific Rim Talent may be able to provide these, and (7) the logo will be the same as last year with colors changed.  Rudy moved approval and it was seconded by Elizabeth.

 

9.                  Foundation.  Kay has asked to be temporarily relieved from chairing the committee.  Work continues to present the city’s Crime Watch with an honorary Paul Harris fellow.

 

10.             Other Business.  The auction is progressing and all will be ready for the Saturday, April 13th function.  More items are still needed.  The club is still seeking volunteers to help with the club display at the district conference.  Presidential Citation goals were reviewed – if membership is a net gain of five by May 15th the award will be earned.

 

           The meeting adjourned at 9:10 a.m.

 

           Recorded by

           Vernon W. Chase, Secretary                                                            Return to Index