BOARD OF DIRECTORS MEETING NOTES

Wednesday, April 17, 2002

 

 

Present:  Pam Halsan (Chair), Elizabeth Crouch, Rudy Jones, Sally Hyde, Pat Thorpe,

               Nancy Brown, Karen Wiggins, Bill Moran Allan Dunbar and Vern Chase

               

 

1.                  The meeting was called to order at 7:35 a.m.

 

2.                  Yacht Club Situation.  Letters requesting to meet have been sent to the yacht club but with no response.  Pam has been seeking alternative sites but with very little luck.  Pat moved that Pam be authorized to look for alternative meeting spaces since we have received a June 1, 2002 eviction notice.  Seconded by Elizabeth and approved.

 

3.                  Minutes.  The minutes of the March 20th meeting were approved with corrections to add “The board approved.” in item 4 – Secretary’s Report after “George Smith has requested a Leave of Absence for one year.” In the Treasurer’s Report delete “auction and” in the last sentence.  In item “c. Vocational Service” after “Life Futures” on line three add “No action was taken” and at the end of the paragraph delete “.” and add “for supporting Career Fair”.  Item “9. Foundation” delete “and the Edmonds Police Foundation”.  Nancy moved approval of the minutes with the changes and it was seconded by Pat and it was approved.

 

4.                  Secretary’s Report.  Vern submitted another Club Mate attendance report showing that several of our members had 100% attendance when approved board and committee meetings are included as make ups.  Bill Moran, past president, and soon to be our new secretary, will take over from Vern from May 11 to 25 while he is on vacation.  Vern will fill in for Bill while he is gone in July.

 

5.                  Treasurer’s Report.   The financial report was distributed.  There were no significant items of concern.  Discussion centered on the approximately $10,000  we earned at the Auction which is committed to our scholarship program.  There was a suggestion that we hold the Auction receipts until next Rotary year.  Pat moved that the club allot $4,000 for scholarships this year and save the remaining $6,000 until next year.  Allan seconded the motion and it was approved with Elizabeth abstaining.  Nancy said that the funds from the Auction will be carried in a “liability account” in order to make sure that it is properly recorded as a funding responsibility the club will assume. Pam recommended that the budget, right after the Waterfront Festival, be approved so there would be adequate time to plan the year’s disbursement.

 

6.                  Auction.  Pam reported some interesting member statistics on the Auction;  29 participated; 24 attended, 13 were on the committee, 22 donated items, 20 purchased items and 9 were involved in all the areas.  A good showing.

 

7.                  Membership.  Pat Thorpe moved approval of two more new prospective members; Danyo Syoum and Brian T. Carroll pending feedback from their sponsors.  The motion was seconded by Elizabeth.  It was agreed that the due diligence should be done as much as possible by the sponsors of prospective members.  The motion was approved.  Vern reported that Dr. Steve Waterman is resigning his membership due to heavy workload.  The termination will be effective June 30th.  Carl Swenson will take over George Smith’s prospective new member orientation for the rest of the Rotary year and Christie Samples will help with the Red badge to Blue badge process.  The Red badge to Blue badge checklist should be included in the induction packet.

 

8.                  Service Directors:

 

a.      Club Service.  Katie will host the next Fireside and it will be some time in early June.

 

b.     Community Service. Karen reported that about 50 kids attended the homeless youth dinner.  Karen is to be commended for a well organized and successful program.  The Boy Scouts are looking for funding to send three people to advanced camp training at a cost of $350 each.  Scott is also asking the Daybreakers to also help fund up to three participants.  There was discussion about making funding commitments before we knew what financial success we would have from the Waterfront Festival.  Nancy moved that we sponsor one person for $350 now and consider funding more trainees after we know the results of the Waterfront Festival.  Seconded by Sally and approved.  Jeanette has agreed to chair the community service committee the remainder of the year.

 

c.   International Service.  Sally reported that the Group Study Exchange team from Istanbul, Turkey will visit our club and give a presentation on April 23.  The Hydes and Chases will host a couple of the Turkish team.

 

9.                  Waterfront Festival.  Karen reported that we had collected $13,925 from crafts people so far, which is considered quite good.  Sponsors are committed for $19,000 with $5500 collected so far.  Several club members are sponsoring, for $500, stage presentations.  Also encouraging.  We will have a shuttle bus to make sure we are able to get the festival goers to the waterfront.  Costs will be available later today.  Karen made some requests for weather data and other information so she would be prepared to chair the 2003 Waterfront Festival.

 

10.             Foundation.  Work continues to present the city’s Crime Watch with an honorary Paul Harris fellow.  The district foundation seminar on April 20th will be attended by George Beckett, next year’s foundation chairman.

 

The club’s annual retreat will be help on April 20 at Fort Worden near Port Townsend.  We talked about the blue roster/directories being updated and we appointed two delegates to the district conference; Sally Hyde and Karen Wiggins.  It does not look like we will have a delegate to the international convention in Barcelona as no member is attending.

 

           The meeting adjourned at 9:22 a.m.

 

           Recorded by

           Vernon W. Chase, Secretary

                       

                        Next Board Meeting:  Wednesday, May                                     Return to Index