ROTARY CLUB OF EDMONDS

Draft Minutes of the Board of Directors Meeting

May 14, 2007

 

Board:  Alex Hopkins, Vern Chase, Elizabeth Crouch, Kathy Dahlstrom, Dennis Gallagher, Kirk Greiner, Brent Hagen, Pam Halsan, Michael Kealy, Pam LeMay, Doug Purcell, Larry Throndsen

Guests:  None

 

I.                   Introduction:  Alex opened the meeting at 10:15am.

              

II.                Secretary’s Report:  Minutes of April 17, 2007 meeting were approved.       

 

III.             Treasurer’s Report:  Brent reported that we are on target

 

IV.            Director’s Reports:

A.     Membership—The board approved Dave Page and Carly MacDowell for potential membership. Vern suggested that all attendance issues be addressed now in anticipation of Michael taking over with a mentorship program, targets set by the club and a “clean” roster of members being given to the District by June 30th.  He also reminded us that there is no restriction to members being relatives.

 

B.     Service Projects—Doug presented a flyer about volunteer tutoring opportunities through the Edmonds School District’s Evening Academy.  He will share this members at today’s business meeting.

 

C.     Rotary Foundation—No report

 

D.     Public Relations---Kirk reported that the college has not yet received their donation for Dan Dootson’s assistance with the Rotary promotional DVD since the Mill Creek club has not provided its $100 contribution.


 

 

Action Item

Kirk will follow up with them to obtain the check.

 

E.     Club Administration—Pam Halsan asked if we would be meeting on July 3.  The board decided to not meet that date and to have a Club Assembly on July 10.   (Later it was determined that the Club Salmon Picnic will be July 31.)

 

Action Item

Alex will work with Pam and Vern to complete the contract with the Edmonds Conference Center for meetings July 2007-June 2008.

 

F.      Fundraising- Waterfront Festival:  Larry reported that planning is going smoothly.  The May 29th Club meeting will be devoted to discussing last minute details.  If dumpsters are not completely used, Rotarians may have the option of “buying dumpster space.”  Elizabeth announced that due to time constraints there will be no announcement on the KOMO Afternoon Show.

 

V.      Old Business:  No reports

 

VI.            New Business:

MOTION FOR OFFICE OF PRESIDENT 2007-2008—It was MSP to have Presidential Team serve in the following order: 1st Quarter    Vern Chase

2nd Quarter     Pat Shields

3rd Quarter      Stacer Holcomb

4th Quarter      Elizabeth Crouch

 

PRESIDENTIAL DISTRICT CONTACT---It was agreed that the Presidential Team will determine who will be the contact and that the president will lead the meetings during his/her quarter with the Team meeting frequently.

 

MEMBERSHIP ROSTER FOR JULY 1ST, 2007---Alex led the discussion about “cleaning up” our current roster.

 

Action Item

Alex will check to determine if Rod and Sharon are coming back.  He will also check to see if an Honorary status with dues being paid by the club for George.  He will also personally contact Kenoa, Rick, and Carolyn to determine if they want to resign since their leave of absences are coming to an end.  Meena will also be contacted.

 

DAVE STERN MEMORIAL FUND---It was MSP to donate $500 out of the Service Project budget to the Edmonds Police Department Dave Stern fund to help offset the cost of the community event celebrating Dave. 

 

Action Item

Alex will invite an EPD representative and Darlene Stern to the June 26th meeting for a presentation of the check and to honor Dave and formally give public support to the family.

 

OFFICER OF THE YEAR---Alex reported that he had met with Darlene who supported the concept of an “Officer (or Law Enforcement Person) of the Year” as a way of honoring Dave’s legacy. 

 

Action Item

Alex will develop a plan for the Officer of the Year concept.  Doug will represent our club with other community and city organizations who are also developing ideas to honor Dave’s contribution to Edmonds.

 

OTHER ANNOUNCEMENTS---Elizabeth said that the District will be redoing their website and that there will not be a printed directory of club information/officers—it will all be online. 

 

Alex said that the next board meeting will be one week earlier—June 12th at 10:30am.

Meeting adjourned 11:25am.  Respectfully submitted by Pam LeMay