BOARD OF DIRECTORS MEETING NOTES
Wednesday, June 19, 2002
Present: Pam Halsan (Chair), Sally Hyde, Elizabeth Crouch, Rudy Jones, , Pat Thorpe,
Nancy Brown, Brent Hagen, Bill Moran, Vern Chase, Scott Akers, Staser Holcomb
and Jeannette Sallinen
1. The meeting was called to order at 7:36 a.m. This meeting was a joint meeting between the outgoing 2001-2002 board and the 2002-2003 incoming board
2. Yacht Club Situation. Sally discussed the current status of the Edmonds Yacht Club month-to-month rental agreement. Bill Toskey and the Port commissioners do not like our club being singled out as the spirit of their arrangement with the EYC was to make the meeting place available to non profits and service organizations on equal terms. The commissioners told Bill and then Chris to work something out. Sally reported that the written agreement seems okay – even with the rate levels - but we have to be sure that we are getting equal treatment with others. Staser suggested sending the agreement to the port director to make sure there was consistency with the EYC’s other agreements with community organizations. Nancy moved that the Rotary Club of Edmonds send the EYC’s agreement to the port director with a cover letter saying that we agree to it in principle but with the concerns about equal treatment. It was seconded by Pat. There was a friendly amendment by Pam, and seconded by Sally, to ask for another extension beyond the June 30, 2002 deadline to allow the new port director and the new Rotary board to have time to work out all arrangements. The motion and amendment passed unanimously. Staser will help draft the transmittal letter.
Chris Keuss, Bill Toskey’s replacement, stopped in and was advised of our progress.
3. Minutes. The minutes of the May 15th meeting that were prepared by Bill Moran while Vern was away, were approved with some typo corrections. The motion was by Pat and seconded by Nancy.
4. Secretary’s Report. Vern submitted the latest District 5030 attendance report. We are just below the district average (72%) with a monthly attendance of 70%. Some this is as a result of members who will be terminated on June 30 who have not attended several of our regular meetings. It is still a point of concern. The board officially validated the approval of Jim Doran and Cynthia as prospective new members. The motion was made by Pat and seconded by Staser.
5. Treasurer’s Report. The financial report was distributed. There were no significant issues. Nancy expressed concern about the eight food vendors who were placed in an out of the way corner and did not get as much business as those located in the central areas of the Waterfront Festival. Nancy moved and Scott seconded the motion to refund $200 to each of the eight affected vendors. Rudy said this might not be appropriate and could set a bad precedent. Staser said future festivals might have pricing by vendor location. The motion failed and then it was moved by Nancy and seconded by Staser to leave these issues to next year’s board. Nancy reported that we should net between $45,000 and $50,000 on the festival! A detailed report will be available soon.
6. Membership. Pat Thorpe reported that Kay Boyles had resigned due to unusually heavy personal commitments.
7. Service Directors:
The meeting adjourned at 9:05 a.m.
Recorded by
Next Board Meeting: Wednesday, July 17, 2002 at 7:30 a.m. Return to Index