ROTARY CLUB OF EDMONDS

Board Present: Vern Chase, Kathy Dahlstrom, Pauline Gubbels, Pam LeMay, Susan St. Germaine

Board Absent: Dennis Gallagher, Pam Halsan, Alex Hopkins, Michael Kealy, Doug Purcell, Don Schmutz, Larry Throndsen

1. Call to Order: Vern opened the meeting at 7:35am and hoped for a quorum which did not occur so he declared that no official business could be conducted.

2. Introductions/Guests: Vern commented how delightful the joint picnic was yesterday.

3. Agenda: Pauline recommended that the discussion on ways to encourage current members to serve on committees be part of the 2007-2008 Committee discussion rather than as part of the Directors’ Reports. Pat suggested adding time to future agendas. Elizabeth offered to bring a timer to future meetings.

4. Secretary’s Report: July 5, 2007 minutes could not be approved since there was no quorum. Secretary was directed to list attendees as well as those absent when doing future board minutes.

5. 2007-2008 Committees & Club Structure: Vern tabled full discussion of this item since there was no quorum. It was agreed that it has been an on-going challenge.

Action Item

Elizabeth agreed to put together a display board that lists the directors, their committees, and committee members. It will be displayed at business meetings.

6. 2007-2008 Budget: Susan reported--there were few problems (mostly incorrect email addresses) with email quarterly dues billings; $2000 for the possible 4^th of July Rotary float has been added; about $37,000 has been moved to a money market account; with final bill payments, the Edmonds Waterfront Festival (EWF) netted $42,174.24; Craig was paid just under $12,000. This year’s budget will need to be adjusted since the initial plan anticipated revenue of $45,000 from the festival. Kathy remembered that the board was to have received a copy of the 2007 contract but some board members hadn’t. Susan asked what type of report the board wanted from her. The consensus was that a summary of details was fine--the important elements of how the club is financially doing and where it is departing from the budget plan.

Action Items

Vern will obtain another copy of the 2007 EWF contract from Susan (via Brent) and give copies to Kathy, Pam (for the file) and Elizabeth. Future contacts will be given to all board members and the EWF committee.

Pam will give Susan a copy of Brent’s previous reports.

Susan will research if a similar report can be sent electronically to board members.

Vice-President – Pauline asked for potential space for strategic planning committee meetings. She indicated that her plan was to be reflective---what have we done, where are we now, what do we want to do—with vision and goals. The committee may look at projects to determine how they are functioning and how to get members involved. Vern indicated that he and Michael would help with the later. A discussion of our potential “Family of Rotary” report resulted in the clarification that our club will not be officially participating in the “Running of the Balls.”

Action Item

Vern will ask all directors to send the president a written report if they are unable to attend a board meeting.

9. Other New Business – Pauline shared a suggestion from Joan Longstaff that our club also invite local political candidates to speak. The consensus was that there are already lots of opportunities for those that are interested in getting more information. Pat asked if a quorum could be reached through an “electronic method/meeting.” It was decided that was not an option at this time. Vern said that he will check with Don Henderson regarding the Taste of Edmonds sign-up sheet and that it will be passed around at the next business meeting. Pam asked that all changes for members go to her so that she can keep RICAS (RI software), district, and club information current.

Next meeting will be on September 5^th at 7:30am at the Port Commission Meeting Room.