President Sally Hyde called the meeting of the Rotary Board to order at 7:38 a.m. in the Hearing Room of the Port of Edmonds. The following Board Members were present:
Rudy Jones, Vice Pres. Bill Moran, Secretary Brent Hagen, Treas.
Elizabeth Crouch, Club Service Director Doug Purcell, Vocational Service Director
Carl Swenson, International Service Director
Other committee representatives present were:
Warren Bradbury, Scholarships Pat Thorpe
David Stires, Backwash Editor
Since the minutes of the previous Board Meeting were sent out by e-mail, Carl Swenson moved seconded by Rudy that we dismiss with the reading of those minutes. Sec. Bill stated that they mostly consisted of the By-Law Revision changes. Some items otherwise covered were incomplete, make-up information turned in by members, information regarding the installation of Clubmate, the request by the Edmonds Chamber of Commerce for a donation to support the 4th of July Fireworks Display. This last item was approved at a special board meeting held July 25.
Sec. Moran then complained about the trouble he is having with the Clubmate program. Others have had some problems also. Brent stated that he spent three times as much time doing his report for this meeting as at other times. One person frequently conflicts with another person doing work on the program at the same time. Timing seems to be of the essence. Further discussion of these programs followed. Sec. Moran reported that attendance percentage is running about 70+%.
We are still in good shape! Brent circulated the financial reports he had prepared. As of July 31 our accounts showed:
$16,000 Main Account
22,913+ CD's
46,000 Waterfront Checking
3,500 Designated funds for Memorials
For complete Treasurer's Report see the attached Balance Sheet dated July 31, 2002. Total Net Assets are $84,678.84. The end of June we have a possible $2,500 to come in from the Waterfront Festival.
There is a potential liability associated with the waterfront festival yet to be resolved. Dick Cole was
handling this claim and Pres. Sally will take it over. It seems that a potential exhibitor wanted a
booth but had not completed the proper paper work and filed it. The man's basic claim was that he
thought he was being accepted and therefore applied for a permit. He claims that his turn down left him out of participating in any other fair. Rudy and Sally stated that he really does not have good
grounds for a claim. Rudy states that we have a rule that until he is told he has a space his application is not considered complete.
Brent stated that in his report under liabilities there is an expense item for scholarships which has
been taken care of.
Budgeted amounts approved at the meeting are shown on the first line of each applicable activity. Brent has not written a check for the funds due RI because he needs the membership information from the membership report. July 1 is the due date for this payment.
Pres. Sally asked if the President had a budget? It was stated that it comes under the activity of Club Service. She has an idea about a gift for Past Pres. Pam. There is a program whereby a wheel chair may be purchased in Pam's name to be given to someone in a foreign country. Also Sally has received information from RI that a plaque is coming to be presented to Pam for her year of service.
Sally has decided to ask Past Gov. Bob Wilson to come present it to Pam. Discussion followed about funds allocated for the expense of the President of Edmonds Rotary. Everyone felt that expenses of
our president should be covered by the Club especially since we seem to have funds available.
Sec. Moran inquired as to the availability of funds to purchase the little number tags for the Rotary pins of those with 100% attendance. These funds should be in the Club Service budget.
The Well Project in Albania is one that Carl S. feels everyone thinks appropriate--Lynnwood, Shoreline,
and Edmonds. The Well Project is being highlighted by our District Director. Our support of $1,000 is most appropriate. Pres. Sallly sees a benefit in that we would be cooperating with other clubs in a project of this sort. Shoreline and Lynnwood have deposited their money in the Bank of America.
The funds for this project are to come from our International Committee budget items.
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Rudy interjected the Robert's Rules of Order regarding motions and discussions.
Carl moved and Rudy seconded that we support the Well Project--Albania. Motion passed.
Brent stated that he needed information and requests for any funds which are to be paid from Rotary Funds.
Club Service--Elizabeth reported on the project of the use of the Yacht Club and the various issues involved. She is working with Glen Choate of the Daybreakers and they are going to try to resolve the problems constructively. The caterers are our employees and should do as we direct them. Problems involved should be brought collectively to the clubs for resolution. No items may be left in the closet at the Yacht Club per our present contract. All materials and equipment are now stored with Pat Shields in his office. Jeanne Hanson is working with the Port of Edmonds to see if there might be a place where we may store our things without our having to haul them around in our cars.
Warren B. had a handout that was circulated. This handout constituted a request to increase the Com. Service budget by $5,000. The reasons for this request are clearly stated on the handout. Warren move seconded by Rudy that $5,000 be approved as an addition to the Community Service budget. Motion passed.
Carl S. also had a handout which he discussed pointing out the projects contemplated as of now--
the Well Project for Albania, Russian Challenge, 3-H for Turkey and the South African Challenge. Also we intend to continue our support of the RI Polio Plus in its final drive to completion. Other preliminary projects were discussed as presented on the handout as well as the projected costs associated with them. Carl stated that Danyo has agreed to be of help in with the Polio Plus categories.
Doug states that plans are to ask employers and employees to recommend employees who could be recognized as outstanding if their activities and efforts are considered to be following our Rotary Four Way Test.
In closing Rudy stressed the need to get club support in the project of getting Edmonds Rotary Club approved as a 501c3 activity. This would be a great benefit to all areas of our club activities as relates to donations. Carl moved we go forward to establish ourselves as a tax exempt foundation.
A club member who would be taking care of this project is yet to be named.
Due to her necessary appointments, Pres. Sally adjourned the meeting at 9 a.m..
Bill Moran, Club Secretary Return to Index