Present: Vern Chase (President), Sharon Peterson, Warren Bradbury, Pam Halsan, Don Henderson, Mike Kealy, Carol Kinney, Joan Longstaff, Sherry Ramm, David Stires, Pat Thorpe, Larry Throndsen and Karen Wiggins.
1. The meeting was called to order at 7:30am by President Vern Chase.
2. Secretary. Sharon –Approval of the minutes of August 20, 2003 meeting sent to board members via e-mail. Mike Meeks moved to approve the August 20, 2003 minutes and seconded by Larry. Approved.
3. Treasurer’s Report. Mike Meeks is absent – but passed on the following: *Report – no change and he will e-mail report and approved budget to the board *Concerned about over $2000.00 in members’ past due accounts, needs club policy on how to proceed. Board discussion: acknowledge, find problem, work with Rotary Cares (Don and Carol) Sherry moved to forgive past due amount prior to July 1,2003. Motion was tabled. Rotary Cares to assign a committee to determine the best way to handle members in arrears.
4. COMMITTEE REPORTS: a. Club Service. Pam – would like to have one minute for club service at our weekly meetings. We should have T-shirts on hand for new members.
b. Community Service. Warren for Alex – Regarding the Antique fire truck,Warren moved to approve the additional amount of $343.00 combining with the $157.00 generated at the last Rotary meeting to make a $500.00 donation to the Edmonds Fire Safety Foundation with the understanding they will display the 1938 Ford Fire Truck during all the days of our Waterfront Festival. Pam seconded. Approved.
Kirk Greiner has officially withdrawn the request for “Military Scholarship”. The board also approved $500.00 to Deasoness Services.
c. International Service. Sherry – The fireside will be held at Sherry’s home on the 23rd of September at 6:30pm. The topic will be International. We have received 10 scholarship applications from Fiji students wishing to continue their education. They need $200.00 per year to continue.
d. Vocational Service. Mike Kealy – Mike will contact Chris (Edmonds Chamber of Commerce) to follow up on the employee of the quarter. November is vocational month and our club will be touring various businesses in lieu of our regular meeting.
(Police Department, Rick Steve’s Europe Through the Back door, Edmonds Kingston Ferry.
e. Membership Committee Report. Joan – recommended we do not post proposed new member names on the web site. The board agreed. The board also agreed the classification of new members needs serious thinking. Joan moved to approve the following new proposals: John Griffith (Remax, broker/owner), Evie Jenner (Windemere), Lynda Bailey (Retired Antique) and Ed Nixon (construction). Sharon seconded. Approved.
5. Waterfront Festival – Karen Karen moved that we give $500.00 to the Explorer Scouts for their work at the waterfront festival. Larry seconded. Approved. (Noted, this expense to be charged to “Community Service”. Karen provided a draft of the Services provided by Pacific Rim Talent (Craig Cook) outlining Salaried Services and Commissionable Services. The club pays Craig $15,000.00 for Salaried Services. The club members could handle most of the Salaried Services. Karen will call a waterfront meeting to determine which services the club will take over and report back to the board. The committee will also get bids from other festival coordinators. The cost of terminating Craig’s contract would be $2,000.00.
6. New Business – Vern
a. Need to make sure all our member are involved – committee process an important way to get member active.
b. Be prepared to consider helping form an Interact Club. Next week’s speaker is Dave Edmonds with information about Interact.
c. Alleviate Poverty Task Force (information e-mailed)
d. The Weather station at the Port’s public plaza. Mike and Brent report we have $3845.00 in reserve for a memorial.
e. Next month’s board meeting will be moved to the 4th Wednesday of the month (October 22nd ) as Vern will be out of town.
f. The board agreed we will have meetings December 23rd and 27th .
g. Don will attend the Membership, club extension & foundation workshop on the 4th of October. Joan is unable to attend.
h. Sign ups for the district conference in Portland, April 30th to May 2nd 2004.
i. Street signs we share with the Daybreakers need to be replaced. The estimated cost is $450.00 each. Need to work with David Niven, Joan offered to help.
7.Old Business – Sherry needs help with the Christmas gifts for Guardian Adlit.Systems.
8. Meeting adjourned at 9:00am.
Recorded by Sharon Peterson, Secretary